Receptionist

Duties

• Provide efficient service for guest registration and departure; maintain accurate guest accounts and provide accurate, helpful information
• Attend to all incoming calls via the switchboard in a professional and polite manner, constantly striving to provide Total Customer Satisfaction
• Maintain strict security procedures to ensure guest confidentiality and safety
• Responsibilities:
• Provide quality service to the customer by responding to their requests promptly, efficiently and courteously during check-in, check-out and throughout their stay
• Maintain control of guest and hotel accounts ensuring that all charges are accurate and posted on a timely basis
• Maintain strict security procedures with credit and cash transactions, accounting procedures, issue of room keys and guest confidentiality/privacy
• Maintain communication channels between Hotel guests and all Hotel departments both verbally and in writing as required
• Operate switchboard effectively, handling all calls promptly and professionally, greeting all callers according to Accor policy and transfer all calls to relevant departments responding to requests quickly and efficiently
• Document accurately all internal and guest messages. Distribute according to specified Hotel procedure
• Maintain an accurate internal phone list for accurate transfer of calls. Connect International and Operator Assisted calls for guests, record accurate charges
• Assist, as required to screen calls for reservations. Ensure accurate, up to date information is given
• Use every opportunity to promote hotel facilities and maximize sales through sound product knowledge and selling skills
• Attend to other duties as requested by Management and Supervisors

Talent & Culture Responsibilities

• Assist the (Department) Management Team in the following:
• Establish on-going On Job Training Programs within the department to meet Brand and Service Standards. Use Department Procedure Manuals as a base for all service procedures training
• Induct new staff into the team, department and Hotel in the first week of their employment following guidelines. Ensure that all staff under your control carry out their duties in accordance with the Brand and Service Standards and Procedures Manuals
• Effectively use the guest feedback to improve product and service delivery
• Openly communicate with staff ensuring regular briefings occur and all relevant information is passed on

Health & Safety

• Notify you Manager of any reason you may not be capable of performing your tasks safely
• Participate in workplace consultation on matters pertaining to Occupational Health and Safety, as per the hotels agreed arrangements
• Comply with safe work practices by following Accor Health, Safety and Environment policies, including the use of safe manual handling techniques, safe use of hazardous chemicals and machinery, working at heights procedures, using protective clothing and safety equipment where available and necessary, maintaining a clean, tidy work environment, and any other safety practice promoted and required by the Hotel
• Ensure all equipment is kept in good working order and used only for the purpose for which it was intended
• Attend and actively participate in all OH&S training required of you by the Hotel
• Report any health or safety hazards, incidents and injuries to your Manager/Supervisor or Manager on Duty as soon as possible. Hazards may include unsafe working conditions, equipment and machinery faults or damage, and other housekeeping or maintenance needs that may affect the safety or any person/s at the Hotel. Ensure that the appropriate documentation is completed correctly, such as the Injury/Incident Form
• Participate and contribute to the risk assessment process when requested by your Supervisor/Manager
• Work cohesively in conjunction with the hotel’s rehabilitation program, as required
• Maintain standards of hygiene for food handling and presentation as prescribed by council/legislative regulations
• Be fully conversant with departmental fire and evacuation procedures

Systems & Procedures

• Log and inform your Manager of any system problems. Suggest any improvements that could be made to improve existing systems and procedures
• Follow policies and procedures outlined in the Accor Brand Standards Manual, Departmental Service Standards/Procedures Manual and Accor Policy Manuals
• Complete all duties, and ensure a concise hand over for every shift

Customer Relations

• Provide efficient, friendly and professional service to all guests
• Lead by example when attending to guest requests. Show efficiency in constantly striving to provide Total Customer Satisfaction
• Take initiative to ensure that interactions with our customers (internal or external) are positive and productive, call the Manager on Duty if difficulties arise
• Work together with trust so that colleagues and management meet the goals of the department/Hotel
• Treat customers and colleagues from all cultural groups with respect, sensitivity and transparency
• Take every opportunity to be a “salesperson” by active selling of special promotions and facilities available within the Hotel
• Implement the Accor values and Accor customer vision to ‘Offer the Best Service to Our Customers’

Other

• Take responsibility to ensure all required tasks are completed accurately and within given time frames
• Participate in scheduled training and development programs provided by the Hotel to improve self and department standards and attend departmental meetings as required
• Abide by Accor policy on EEO and Harassment in the workplace
• Ensure wherever possible that employees are provided with a work place free of discrimination, harassment and victimisation
• Follow property procedures with respect to grooming, performance and conduct standards, occupational health and safety, emergency procedures and all other property policies and procedures as detailed in the employee handbook/department procedure manuals/company policy manuals
• Ensure Hotel, Customer and Staff information or transactions are kept confidential during or after employment with the company
• Any other reasonable request within your range of competence as required by your Supervisor or Hotel Management

Requisites

• Service focused personality is essential; experience is an asset
• Prior experience working with Opera or a related system
• Fluency in English; additional languages are a plus

Notes

• Only shortlisted applicants will be contacted