Properties in Possession Administration Officer

Description

• Responsible for the overall administration of the residential, commercial, and industrial properties bought in at a Sale in Execution as “Properties in Possession” (PIP’s)

Duties

• Property Management:
• Ensure that all properties bought in by the Bank at a Sale in Execution/consent through a Power of Attorney are effectively administrated in compliance with the Bank’s policy and authority matrix
• Administration and liaison with Bank’s conveyancing lawyers to transfer the properties in the name of Bank Windhoek within the regulatory timeframe
• Ensure the vacant properties are secured by security guarding and no vandalising takes place
• Effective key management and control of all vacant properties
• Manage property rentals by close liaison and control over the rental management of all vacant properties and administered by external and approved service providers
• Establish and maintain relationships with tenants by effectively address tenant complaints, violations, and problems
• Ensure that regular inspection of all properties is done by the contracted service provider
• Coordinate the applications for building compliance with Municipalities to ensure an effective and successful conveyancing process
• Timeous arranging of payment of all invoices related to the maintenance of the properties
• Compliance, Risk and Support:
• Efficient administration of legal actions and internal processes and procedures to ensure compliance with the Bank’s risk framework to minimise risk on the PIP’s
• Collaborate with Legal Branch and Conveyancing Lawyers in managing all risks related to all PIP’s
• Provide support and guidance to various stakeholders such as branches, attorneys, etc. on risk matters related to the PIP’s
• Customer Focus:
• Effectively provide guidance to branches and individuals on any enquiries regarding PIP’s
• Ensure that all expenses related to PIP’s are authorised and maintained within the Authority Matrix

Requisites

• Experience / Skills/ Knowledge:
• Minimum of 2 years’ experience in financial industry, property management or conveyancing processes
• Understand the Conveyancing and Banking Institution Acts regarding PIP’s
• Excellent knowledge and experience of MS Word/Excel/PowerPoint/MS outlook
• Good knowledge and understanding of Property in Possession administration
• Valid Driver’s License – not negotiable
• Qualification:
• Diploma in Property Management and relevant field
• Core Competencies:
• Networking
• Persuading and Influencing
• Good Writing and Reporting skills
• Creating and Innovating
• Analytical Thinking and interpreting skills
• Good organising, planning, and executing skills
• Good communication/interpersonal skills
• Adhering to Principles and Values
• Delivering customer service

Notes

• Only shortlisted applicants will be contacted