Procurement Coordinator

Description

• To execute Procurement activities and processes with efficiency in accordance with FNB Namibia policies and procedures, to ensure the timely and cost-effective supply of goods and services to the Bank

Duties

• Contribute to cost efficiencies through responsible utilization of work-related resources
• Deliver customer service through adherence to quality service standards
• Build and maintain stakeholder relationships
• Comply with relevant statutory, legislative, policy and governance requirements and adhere to processes and procedures related to area of specialization
• Ensure operational excellence through the delivery of work processes according to defined quality standards
• Report on transactional and process activities within set guidelines to provide timely information for decision making
• Maintain internal control over the procurement process
• Ensure that quotations and order processes are well executed
• Applies processes, policies, and procedures to achieve objectives for the purchasing function Execute procurement documents such as tenders and orders
• Ensure that purchases and purchase orders are properly recorded on systems
• Monitor and evaluate the supplier base, avoiding purchases from non-approved vendors
• Evaluate and select suppliers
• Negotiate with suppliers on incorrect or damaged goods
• Control dealing with suppliers
• Maintain good communication with major suppliers on performance
• Maintain adequate structures, procedures, controls, and resources to support the procurement and contracting function
• Advises on items to move onto contracts and the contract duration
• Executes tender process
• Identify & monitor relevant legislation and regulations and establish controls to ensure implementation
• Ensure fairness and adherence procurement requirements
• Ensure user rights are delegated to correct people
• Prepare required reports and statistics
• Accurately record all purchase requisitions into orders after tendering process
• Prepare and review reports on outstanding unprocessed items
• Provide input and data to support ongoing budgeting and strategic planning process
• Creditor Reconciliation: Assist with AP Recons per creditor in line with set out procedures
• Obtains creditors statements and compare with systems
• Follows up and resolves variances
• Reconciles AP transactions; Monitors system reports to ensure payments are up to date
• Establish and maintain relationships with suppliers, service providers, individuals, or business customers
• Liaise with internal managerial staff
• Lead and facilitate supplier discussions to support request for goods and services, projects, and escalations

Requisites

• Minimum Requirement:
• Relevant Diploma Experience:
• 1 to 3 years experience in a similar environment

Notes

• Only shortlisted applicants will be contacted