Personal Assistant to Executive Director

Description

• Job grade: C3 (Paterson Grading)
• We are looking for a highly organized and proactive Personal Assistant to support the Executive Director in a fast-paced financial institution. The ideal candidate will be responsible for providing high-level administrative support, managing day-to-day tasks, and ensuring smooth operations for the Executive Director’s office

Duties

• Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements
• Act as the primary point of contact for internal and external communications on behalf of the Executive Director
• Prepare, edit, and organize documents, reports, presentations, and correspondence as required
• Coordinate and manage internal and external meetings, including preparing agendas, minutes, and follow-up actions
• Handle confidential information with the utmost discretion and professionalism
• Liaise with other departments and stakeholders to ensure timely and accurate flow of information
• Assist with special projects and tasks as delegated by the Executive Director, ensuring deadlines are met
• Monitor and manage incoming calls, emails, and requests, directing them as appropriate
• Provide support in organizing events, conferences, and other activities as required
• Maintain an efficient filing system for important documents, records, and correspondence

Requisites

• Bachelor’s Degree in Business Administration, Office Management, or related field preferred
• Minimum of 3-5 years' experience as a Personal Assistant, Executive Assistant or related, preferably in the financial services sector
• Strong organizational and time-management skills with attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Ability to handle multiple tasks and work well under pressure
• High level of discretion and professionalism in handling confidential information
• Strong interpersonal skills with the ability to engage with senior stakeholders

Notes

• Only shortlisted applicants will be contacted
• Indicate the source of this job post: working.co.na
• Access Bank Plc (Namibia) is an Equal Opportunity Employer, offering a competitive salary package
• The successful candidate will receive a salary commensurate with their qualifications and experience
• Kindly note that only shortlisted candidates will be contacted
• If you meet these criteria, please submit your application, including a cover letter, resume, and certified copies of academic certificates
• Include the following in the subject line: Personal Assistant to Executive Director – Access Bank Namibia

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation to hr.nam@accessbankplc.com with the Subject line “Personal Assistant to Executive Director”