Payroll Adminstrator

Description

• This position reports to the Senior Human Capital Consultant: Human Resource Services & Payroll; and is accountable for the coordination and administration of the payroll and related functions of NHE
• Job Grade: C3

Duties

• Process monthly payroll documentations including salaries, benefits, 3rd party payments garnishments, taxes, and other deductions accurately and within defined deadlines
• Accurate and timely processing of payroll updates i.e. new hires, terminations, transfers, promotions and changes to pay rates including ad-hoc salary increases and bonuses payment
• Prepare payroll documentations for, Workmen’s Compensation returns, NTA levy documents and returns to the Ministry of Finance and Public Enterprises, and Social Security Commission, distribution of tax certificates to staff
• Liaise between HR, divisional offices, retirement fund administrators and medical aid administrators on all and any salary related matters
• Capturing and deducting staff loans or advances made to employees on the payroll system
• Full function of Pension Fund Administration (new members, terminations, home loans and amendments)
• Facilitates audits (internal and external) by providing records and documentation to auditors
• Leave and other payroll related management
• Month end financial reconciliations of all payrolls. Balance payroll cost to relevant division and report costing to finance manager
• Comply with document retention standards & practices, confidentiality and maintaining accurate payroll records and updated employees’ files
• Produce accurate and timely reports of all data as required by the business including month-end reports, and any ad hoc reports as and when required and distribute to the relevant managers if required
• Attend to regular pay queries promptly
• Support with payroll and ad hoc projects related to human capital

Requisites

• Degree in Human Resource Management/Bachelor of Commerce in Human Resources Management
• Three (3) years’ proven experience in both Human Resources with extensive experience in computerise payroll environment
• Solid knowledge and experience of Sage VIP Payroll a distinct advantage
• Understanding and application of relevant statutory and non-statutory regulations including but limited to Labour Act, Affirmative Action Act, Tax legislations, Social Security Act, PAYE, pension fund and medical aid administration
• Proficiency in the application of MS Office Suite
• Knowledge:
• Payroll, remuneration and benefits administration
• Relevant Labour legislation
• Company policies and procedures
• Project management
• Skills:
• Good communication and interpersonal skills
• Organizational skills
• Consulting, negotiation and analytical skills
• People management skills and the ability to work on a team
• Deadline driven
• Numerical skills
• Report writing skills

Notes

• Only shortlisted applicants will be contacted
• Applicants should be Namibian citizens
• NHE is an equal opportunity employer and offers a competitive remuneration and benefits packages
• People with disabilities meeting requirements are encouraged to apply

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation to recruitment@nhe.com.na with the Subject line “Payroll Administrator”
• Applications should be addresses to:
• The Chief Executive Officer
• Attention: The Executive Human Resources & Strategy