Payroll Administrator

Description

• Reporting to the General Administration Manager, the Payroll Administrator is responsible for the effective day-to-day administration of the payroll functions of Ohorongo Cement, including legal requirements adherence, general human resources support, and monthly statistical reporting

Duties

• Administer the payroll system, the HR Database and all supporting reporting systems and ensure continuous updates
• Manage the weekly and monthly timesheet processing within the deadlines agreed
• Ensure that accurate and correct payroll information such as annual increases, salary adjustments, overtime, shift discrepancies etc. is reflected when submitting for processing
• Capture all employee movements and ensure record keeping of, including but not limited to overtime, new recruitments, terminations, leave records, third party deductions, loans and allowances
• Create payroll reports as and when required
• Ensure compliance with the Labour Act in the calculation and final payments of benefits upon contract termination
• Handle all employee related concerns and questions with absolute tact, sincerity and applying urgency in responding to rectification of errors
• Maintain and execute other payroll and HR related processes and projects such as employee and/or remuneration benefits
• Provide general HR support to the HR team as and when required
• Ensure that all personnel files and records are developed and are kept up to date and that all information remains current and confidential, thereby ensuring that Ohorongo Cement fulfils legal and other requirements and standards
• Coordinate the provision of an employee wellness service to staff to ensure that issues which could impact on productivity are timeously addressed
• Contribute to the effective and efficient workforce by ensuring that all issues are identified timeously, and appropriate corrective steps implemented
• Perform any ad hoc tasks upon request

Requisites

• Relevant qualification in Human Resources or Financial Accounting, with minimum five (5) years’ experience in Human Resources and Payroll Administration
• Knowledge of the VIP payroll system and time clocking systems will be an added advantage
• Must be able to demonstrate mathematical skills to calculate salaries, leave accruals, pay rate changes, retro and overpayments
• Ability to maintain, recognize and handle sensitive and confidential information discreetly and tactfully
• Ability to prioritize and adjust workload, manage a variety of tasks, and meet various deadlines with changing priorities, etc
• Must be highly organized, efficient, and attentive to detail with excellent follow up skills
• Excellent communication skills coupled with proven skills and experience using Microsoft Office to execute daily tasks, manage complex systems and procedures, and effectively communicate with employees
• Fluency in English is a pre-requisite
• Must have a Code B driving license

Notes

• Indicate the source of this job post: working.co.na
• Women and previously disadvantaged people are encouraged to apply
• No documents will be returned to applicants
• Only short-listed candidates would be contacted

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae

2. Application

• Send your Documentation to recruitment@ohorongo-cement.com with the Subject line “Payroll Administrator”