Officer: Facilities (m/f)

Duties

• Execute and coordinate office administrative related activities such as housing rental administration and processing of non-contract payments
• Render office services by organizing office/building operations
• Maintain the general office appearance and equipment, reception, repairs and cleaning, to ensure that offices are always neat and clean
• Create Purchase requests, Emergency Purchase Orders, reservations and notifications
• Monitor, control and maintain stock control, supplies, catering requests, stationery, consumables, cleaning materials and refreshments
• Manage Husab Tower access and provide reports when required
• Responsible for the petty cash and retailer business card control, register and reconciliation as per the Petty cash procedure
• Coordinate the disinfection and sanitizing of buildings as required
• Renew the fitness certificates for company buildings
• Recon and control report of fuel accounts
• Assist with monthly invoicing and ensure timely submission to finance for payments
• Arrange and set up facilities contractor meetings
• Maintain PC file backup and Shared Drive data and referencing systems for secure and efficient location and retrieval of documents on request
• Ensure adherence to property agreements as per laid down policies and procedures
• Identify and report all maintenance requirements for all properties
• Prepare weekly and monthly reports related to facilities
• Prepare monthly invoicing for rentals and ensure timeous submission to finance to avoid any late payments
• Monitor movement of property assets and prepare property asset report

Requisites

• Grade 12
• Degree in Business Administration or related field
• 3 years’ experience in a customer service delivery environment, focusing office arrangements, office efficiency, stock control and facilities management
• Valid Code B/BE Driver’s License

Notes

• Only shortlisted applicants will be contacted