Executive Secretary

Description

• The MVA Fund invites applications from suitably qualified, experienced, and competent persons to join its workforce in the following position: Executive Secretary (Paterson Grade C2)
• The successful candidate will be responsible for providing overall secretarial and administrative support to the Executive Management
• Further, the incumbent will provide administrative duties in the whole Unit and serve as liaison between the Unit, and the institution as whole

Duties

• Provide comprehensive, high-level secretarial and administrative support to the Executive Management, ensuring a seamless execution of daily tasks
• Proactively manage and prioritize schedule, balance business-critical engagements with internal and external stakeholders
• Manage and coordinate the Unit’s calendar and ensures timely preparations for meetings
• Serve as the primary contact between the Unit and various business units, facilitating smooth communication and workflow
• Attend to all logistical arrangements of the Unit and perform any other administrative function, including meetings, travel arrangements, and unit specific event management
• Oversee the operational needs of the Unit which includes office supplies, refreshments and other resources
• Organize a filing system to maintain confidential financial information and operational documents
• Act as the key Administrator for meetings and internal committees, by preparing agendas, capturing minutes, and ensuring timely follow-ups on key action points

Requisites

• Competencies and Skills Requirements:
• Bachelor’s degree in office management, or equivalent qualification
• Minimum three (3) years working experience as an Executive Secretary
• OR
• Administrative Officer for an Executive Management
• Excellent computer skills i.e. Microsoft office package
• Ability to handle confidential information
• Problem-solving skills and adaptability
• Good organizing skills
• Good communication and interpersonal skills

Notes

• Only shortlisted applicants will be contacted
• Note: Shortlisted candidates will be subjected to competency assessments
• Foreign qualifications to have them verified by the Namibian Qualifications Authority
• The MVA Fund is an equal opportunity employer
• Applications with certified copies of qualifications and comprehensive clearly marked, Manager Treasury should be directed to:
• The MVA Fund Human Resources Unit
• Motor Vehicle Accident Fund
• Contact Person: Marlyn De Kock, Human Capital Generalist
• Tel: (061) 289 7037

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae
• Certified Supporting Documents

2. Application

• Send your Documentation to Chief Human Capital & Business Strategy at recruitment@mvafund.com.na with the Subject line “Executive Secretary"
• Indicate the source of this job post: working.co.na
• Closing Date: Friday, 11 October 2024 @ 12H00