Executive: HR Assistant

Description

• To provide high-level administration support services to the General Manager Human Resources and the Human Resources Department to ensure smooth operations and effective communication
• Department: Human Resources
• Reports to: GM: Human Resources

Duties

• Executive support and personal assistance
• Administrative assistance to the Human Resources Department
• Assist with the recruitment administration and filing services
• Serve as the primary point of contact for internal and external stakeholders
• Procurement services and budget expenditures
• Manage the Human Resources Department’s Information management filling system
• Project support and facilitation

Requisites

• Job-related qualifications and experience:
• 3 years Secretarial diploma/Diploma in Information Administration/Diploma in Office Management & Technology/ Diploma in Business Information & Administration (NQA Level 6)
• Minimum of two (2) years of working experience as an Executive Assistant, Personal Assistant or in a similar supporting role to a Senior Executive
• Experience as an Administrator in a Human Resources Department will an added advantage
• The incumbent should have the following knowledge, skills, and Attributes:
• Knowledge of:
• Pension funds act and rules, administrative procedures and processes, budgeting, diary management, events coordination, filling system, organizational culture and structure, records management, stock control, and relevant policies, regulations and systems
• Skills
• Computer literacy, customer service, verbal and written communication, interpersonal, multi-tasking, networking, organizing, coordination, planning, prioritizing and time management, telephone techniques
• Attributes
• Approachable, attentive to detail, assertive, diplomatic, discretionary, consciousness, calm disposition, confidentiality, customer services oriented, diligent, flexibility, handling pressure, helpful, team player and reliable

Notes

• Only shortlisted applicants will be contacted
• GIPF is an equal opportunity employer and comply with the Affirmative Action Legislation
• Persons who are physically challenged and women meeting the above-mentioned requirements are encouraged to apply