Executive Assistant to the Deputy CEO

Description

• The purpose of this job is to provide executive assistance and administrative support to the Deputy CEO, and to ensure the efficient running of the office of the CEO: Prudential Supervision

Duties

• Provide executive secretarial support to the Deputy Chief Executive Officer: Prudential Supervision
• Provide administrative functions such as collating and distributing final agenda and supporting meeting documentation for the Executive Committee, and License and Litigation Committee
• Manage external relations by assisting the DCEO to facilitate and ensure effective communication between NAMFISA and its stakeholders for effective reporting to the CEO
• Provide administrative support by:
  • Working closely with the DCEO to ensure that all projects and activities are up to date
  • Ensuring relevant General Managers/Managers produce management and/or board reports
  • Preparing and circulating agenda and meeting documentation for internal and external meetings, and produce and distribute minutes of such meetings
  • Coordinating with the travel agent for the DCEO’s travel, accommodation and visa requirements
  • Completing and submitting relevant travel documentation to Procurement Department
•  Responsible for the administration of meetings, workshops and conferences
• Create and maintain an electronic filing system for easy reference and to ensure the security of information

Requisites

• Relevant Bachelor’s Degree
• At least 5 years of secretarial experience at an Executive level
• Extensive computer literacy e.g. Microsoft Office
• Knowledge of:
• NAMFISA functions and activities
• NAMFISA’s systems, policies and procedures
• Organizational Culture
• Microsoft Office products
• In-depth knowledge of office administration
• Secretarial duties
• Calendar management
• Customer service
• Skills:
• Administration
• Filing and records management
• Stakeholder engagement
• Governance, risk management, compliance and information/knowledge management
• Quality assurance
• Continuous improvement
• Service delivery etiquette
• Travel administration
• Mail service
• Asset management
• Business Writing

Notes

• Only shortlisted applicants will be contacted
• NAMFISA offers a market-related total cost to company package based on work experience and qualifications
• The package includes retirement and medical aid benefits
• As per Affirmative Action (Employment) Act, Act 29 of 1998, Namibian Citizens from disadvantaged groups and persons with disabilities will receive preferential treatment and are encouraged to apply
• No faxed applications will be accepted
• NAMFISA reserves the right not to make an appointment in this position

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae
• Certified Qualifications
• Certified Identification Document

2. Application

• Send your Documentation to The Human Resources Manager at hr@namfisa.com.na with the Subject line “Executive Assistant to the Deputy CEO”
• Indicate the source of this job post: working.co.na