Document Administrator (m/f)

Description

• Responsible for archiving, administration, listing and compiling client records. Further responsible for Cession management, System update verification, and Digital platform registrations and maintenance

Duties

• Responsible for maintaining of all archived documents at The Document Warehouse or any other document archive vendor, as per the latest SLA
• Ensure that all EDD and CDD documents are obtained when clients are onboarded.
• Action and scrutiny of CAM administration reports
• Noting, verifying, and updating of cessions on Silica and confirming with the applicable Financial Institution
• Loading, amending, cancellations, and overall administration of Cessions Administration of Money and Capital
• Market instruments and client record keeping thereof
• Verifying and checking the correctness of data saved with The Document Warehouse or any other document archive vendor
• General maintenance of data quality and correctness of client data on the Silica LOB system
• Primarily responsible for assisting and onboarding clients on Digital platforms and system-based management tools/solutions
• Primarily responsible for planning, scheduling, and coordinating archiving, listing, and compiling client records
• Ad Hoc:
• Assist with capturing/processing of all deposit, withdrawal, switch, transfer, and diarized transactions
• Assist in the accuracy of all transactions processed, understanding the impact on clients’ holdings
• Assist with walk-in clients for withdrawals and deposits at CAM’s business premises
• Understand output from systems relevant to clients’ holdings/statements
• Conduct:
• Behave at all times in a professional, disciplined, and appropriate manner, which reflects, and showcases CAM values and the general code of conduct
• Be an ambassador of the Capricorn Way and Capricorn Brand
• Self-Development:
• Keep abreast of all changes within the system administrative processing environment
• Compliance with policies and procedures
• General:
• Must be prepared/willing to do any reasonable and lawful instruction/task and ensure that it is carried out on time and correct
• Accurate record keeping
• Adhere to and comply with documented process/procedure manuals of all processes for administrative function and make suggestions to improve business processes

Requisites

• The appropriate candidate must have the following core competencies:
• Relating and Networking
• Deciding and Initiating Action
• Working with People
• Planning and Organizing
• Applying Expertise and Technology
• Analyzing
• Learning and Researching
• Following Instructions and Procedures
• Learning and Researching
• Adapting and Responding to change
• Coping with Pressures and Setbacks
• Achieving Personal Work Goals and Objectives
• Grade 12 with commercial subjects and at least 3 years of relevant experience within a similar environment
• Knowledge of administration support will be an added advantage
• Computer literate (MS Word and Excel)

Notes

• Only shortlisted applicants will be contacted