Bokomo is recruiting a Clerk: Admin, to be based in Windhoek, Namibia.
Description
- Reporting to the Assistant Manager: Admin Warehouse, the Clerk: Admin will be required to provide vital administrative support to warehouse operations, ensuring smooth coordination between various processes and aiding in the management of logistics and invoicing
- (3 Months Contract)
Duties
- Invoice and Shipment Management
- Track and trace CHEP pallets dispatched and returned to site
- Reconcile the CHEP account daily and ensure proper documentation
- Validate incoming shipment documents, including the Proof of Delivery (POD) and Goods Receipt Vouchers (GRVs)
- Process and verify picking slips, ensuring accuracy and completeness
- Record and reconcile invoices with corresponding picking slips
- Process, print, and review invoices for outbound deliveries and ensure they match with picking slips
- Claims and Credit Notes
- Process claims for damaged goods and returns, including first-grade claims and rework
- Generate credit notes for returned damaged goods or claims against drivers
- Manage the filing and archiving of all relevant shipping documents, including PODs
- General Administrative Support
- Assist with the processing of upliftment documents for claims pick-up
- Support the Warehouse Controller by relieving them of administrative duties to improve warehouse floor flexibility
- Maintain accurate and organized filing systems for ease of retrieval
- Perform data capturing duties during periodic inventory counts
- Ensure the upkeep of the warehouse admin area in accordance with health, safety, and hygiene regulations
- Collaboration and Reporting
- Work closely with other departments (Sales Operations, Planning, and Distribution) to ensure high service levels
- Report discrepancies and issues to the appropriate teams to resolve quickly
Requisites
- Grade 12 or equivalent
- At least two years of experience in a warehouse or logistics environment
- Previous experience with SAP and Microsoft Office is essential
- Experience in invoicing and shipment management is an advantage
Notes
- Only shortlisted applicants will be contacted
- No documents will be returned
How to Apply
1. Documentation
- Cover Letter
- Curriculum Vitae
- Certified Copies of Qualifications
- Certified Copies of Identification Documents
2. Application