Admin Clerk/Admin Assistant – (BUCO) (m/f)

Duties

• Relief Reception and Cashier when required in a professional manner
• Ensure accurate filing of customer invoices (debtors account) timeously
• Assist with accurate cycle counting when required as part of the inventory auditing procedure
• Organize and consolidate month end statements for posting. Tabulates and posts data in record books
• Compiles and maintains records of business transactions and office activities in the store, performs variety of following or similar clerical duties and utilizing knowledge of systems or procedures: Copies data and compiles records and reports
• Ensures that all documents are completed and submitted timeously relating to the on-boarding of all new employees
• Skills Development and EE reporting: Assist the Store Accountant with all the administration relating to skills development and employment equity reporting
• Maintain Personnel Files and Administrative functions: Maintain accurate Personnel files and records, including the sorting of leave forms and the administration and reporting of WCA claims and the issuing and documentation of disciplinary action administration
• Recruitment administration: Assistance regarding recruitment administration and job advertising when required
• Capturing GRN's/CVR's into system: Captures GRN’s/CVR’s accurately. Prepares, issues, and sends out receipts, bills, policies, statements, and checks
• Capture Invoices: Matching GRN's to invoices captured
• Processing of CVR's: Processing of CVR's efficiently in case of incorrect quantities received, price differences and damaged goods returned
• Accurately and timeously reconciles creditors to supplier statements
• Investigating variances i.e. price/quantity differences etc. and provide outcome of investigation to the management
• Resolving queries with suppliers in a professional manner accurately and efficiently
• Filing of documents: Filing of unpaid matched GRN/delivery note/order/buy out details
• To uphold and promote the company values and culture

Requisites

• Grade 12
• Business Management N4 - N6
• Human Resources N4 - N6
• Skills: Working with people (Team player)
• Good communication skills
• Attention to detail
• Multi-functional orientation/working across functions
• Adaptability/flexibility
• Experience: 3 years general administration duties - 3 years
• Competencies: Delivering Results and meeting customer expectations
• Following instructions and Procedures
• Planning and organizing Relationship building
• Ability to meet deadlines

Notes

• Only shortlisted applicants will be contacted