Old Mutual is recruiting a Personal Assistant, to be based in Windhoek, Namibia.
Duties
- Performs secretarial duties for executive(s) or senior employee(s)
- Manages queries on behalf of manager and performs delegated tasks
- Ensures senior is equipped with necessary documentation to proceed with meetings
- Manages diaries
- Communicates with suppliers and other departments
- Maintains professional internal and external relationships at management level
- Could work for more than one manager/executive and may manage junior staff (e.g. messenger)
- Provides support in relation to arranging functions venue bookings making travel arrangements when necessary
- Maintains confidentiality of information
- Responsible for office infrastructure e.g. office equipment and ordering of stationery
Requisites
- Namibian citizen
- Grade 12 with 25 points
- Secretarial diploma is highly regarded
- Extensive experience as a Personal Assistant
- Ability to generate own correspondence and documents
- Proficiency in MS Office (Word, Excel, PowerPoint)
- Administrative skills
- Ability to plan and organise
- Excellent written and oral communication skills
- Ability to liaise at all levels and deal with clients
- Be able to work under pressure and multi-task
- Attention to detail
Notes
- Only shortlisted applicants will be contacted