Executive PA

Description

• Windhoek Consulting Engineers (PTY) Ltd has a vacancy for a young and dynamic individual in the Admin Department
• The Executive PA is responsible for providing comprehensive administrative support to Directors, ensuring efficient operation of their offices. The position is based in the Windhoek office

Duties

• Provide comprehensive administrative support to Directors and management, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Handle correspondence, emails, phone calls, and other communications on behalf of executives, ensuring prompt responses and appropriate prioritization
• Manage and organize documents, reports, presentations, and other materials, ensuring accuracy and confidentiality
• Prepare agendas, take minutes, and follow up on action items from meetings. Coordinate logistics for meetings, including room booking and catering arrangements
• Assist in coordinating projects and initiatives led by Directors and Senior Management, including tracking progress, managing timelines, and liaising with team members
• Conduct research, gather data, and prepare reports or presentations as needed to support decision-making and strategic planning
• Assist in planning and organizing the logistics around events that need to be attended by Executives such as conferences, or client meetings, etc.
• Handle sensitive information with the utmost confidentiality and discretion, maintaining trust and professionalism at all times
• Provide ad hoc support and assistance to executives as required, including personal tasks or special projects

Requisites

• Previous experience in a similar role supporting senior executives, preferably within an engineering or consulting environment
• A degree in engineering, law, business administration, management, or a related field would be beneficial
• However, extensive experience and relevant skills may compensate for formal education
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software tools
• Knowledge of project management software or engineering-specific tools may also be beneficial
• Excellent verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders
• Strong professional document writing and editing skills
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality
• Ability to adapt to changing priorities and work well under pressure in a fast-paced environment
• High level of accuracy and attention to detail, particularly when managing documents and preparing materials for executives
• Valid driver’s license

Notes

• Only shortlisted applicants will be contacted
• No correspondence will be entered into on social media