Administrative Officer

Description

• The purpose of this job is to ensure the administrative and logistical operations within the organization run smoothly, and to assist with Records Management functions

Duties

• Assist the Manager: Administration & Procurement with contractual documents such as contracts and service level agreements related to building and office management
• Manage and coordinate external communications and payments relating to areas of responsibility
• Oversee proper inventory of office supplies, and assist with quotations for various services and products required for office maintenance
• Manage security and access systems
• Coordinate and monitor the day-to-day maintenance and upkeep of the office premises, office equipment and vehicles
• Develop and maintain the Authority’s Administration procedures manual
• Supervise Data & Records Clerks and oversee the storage backup, maintenance, reproduction, protection and disposition of all records
• Maintain discipline of subordinates in accordance with relevant policies and ensure adherence to operational procedures
• Administer the Fixed Asset Register of the Authority, ensuring that it is up to date by carrying out physical verifications
• Assist in the preparation and management of the Administration budget

Requisites

• Qualifications and Experience:
• Bachelor’s degree in Business Administration or similar
• Six (6) years’ relevant experience of which two (2) years should be in a supervisory capacity
• Valid Code BE driver’s license
• Experience in, or a qualification in Records Management will be an added advantage
• Knowledge of:
• Knowledge and understanding of NAMFISA’s vision, mission and objectives
• Asset management
• Relevant service providers in Windhoek/Namibia
• Good knowledge of office administration, security, budgeting and procurement processes
• Knowledge of National Archives regulations and the Public Records Act
• Skills:
• Manage delivery
• People Management
• Governance, risk management
• Compliance and information/ knowledge management
• Quality assurance
• Continuous improvement
• Project Management
• Stakeholder engagement
• Administration
• Filing and Records management
• Service Delivery etiquette
• Mail service
• Asset management
• Business writing

Notes

• Only shortlisted applicants will be contacted
• Remuneration: NAMFISA offers a market-related total cost to company package based on work experience and qualifications
• The package includes retirement and medical aid benefits
• Persons with disabilities may apply via the above channels, or via the National Disability Council of Namibia as follows: Ms. M. Katjinamunene – magdelena.katjinamunene@mgepesw.gov.na OR Ms. M. Ndengu – maria.ndengu@mgepesw.gov.na
• As per Affirmative Action (Employment) Act, Act 29 of 1998, Namibian Citizens from disadvantaged groups and persons living with disabilities will receive preferential treatment and are encouraged to apply
• Please note that certified copies of qualifications and identification documents should be attached to your application
• No faxed applications will be accepted
• NAMFISA reserves the right not to make an appointment in this position
• We encourage energetic, dynamic and results-driven team players to forward their applications

How to Apply

1. Documentation

• Cover Letter
• Curriculum Vitae
• Certified Copies of Qualifications
• Certified Copies of Identification Documents

2. Application

• Send your Documentation to Human Resources at hr@namfisa.com.na with the Subject line “Administrative Officer”
• Indicate the source of this job post: working.co.na