Internal Control Officer (m/f)

Duties

• Area of Responsibility:
• The incumbent is responsible for the following activities:
• The efficient execution of service requests related to the themes of his/her group
• The performance of tasks in accordance with the GIZ Guidelines and Rules
• The correct execution of services within the team in accordance with GIZ guidelines
• In addition, the incumbent has the following responsibilities:
• Responsibilities:
• Planning and effective implementation of internal control of projects and programmes
• The incumbent will:
• Develop an annual consensual internal control plan for all Projects and Programmes
• Carry out internal control missions independently, efficiently and in accordance with GIZ procedures and the new checklist
• Produce the resulting reports in time
• Ensure the optimal implementation of the recommendations resulting from the internal controls
• Report on significant anomalies and recommend corrective actions
• Evaluate the effectiveness of the internal control procedures in place and make suggestions for improvement
• Contribute to the updating of existing IC procedures
• Facilitate training on good practices in internal control
• Advise Project and Programme staff and their supervisor (Head of Finance and Administration) on all issues common to all groups and those related to his/her thematic area
• Organize the IC pool team members
• Advise the projects in all admin and finance related issues, findings in the IC
• Follow up on the cash management of projects and programmes
• The incumbent will:
• Engage with the AVs and Project Administrators to collect the expenditure planning
• Monitor the execution of expenditure at the level of each programme/project and give alerts in case of underperformance or over-spending
• Produce monthly reports on the level of cash management, recommend corrective actions where necessary
• Other duties:
• The incumbent undertakes other activities and tasks as instructed by his/her supervisor:
• Local Subsidy/Financing Agreements:
• Monitoring the actual payment plan of Local Subsidy Agreement and Financing Agreements (Monitoring Sheets)
• Correct filing of processed documents
• Ensure correctness of Information entered in SAP (Voucher Number, Clearing Obligos)
• Inform the projects about status of all of contracts (monthly report)
• Invoice checking:
• Invoice checking, be the deputy of the invoice checking
• Additional Tasks:
• Reports all problems with financial administration and compliance without delay and keeps information confidential
• Is responsible for filing in accordance with GIZ rules
• Performs other duties and tasks at the request of management
• Preparation of the audits/revision of the office

Requisites

• Bachelor’s degree in accounting and auditing, bookkeeping, business finance or equivalent
• At least 5 years of professional experience in administrative and financial management (experience in GIZ is an added advantage)
• Solid basis in accounting and finance
• Good knowledge of IC procedures (exposure to GIZ IC procedures is an added advantage)
• Very good critical and forward-looking analytical skills
• Integrity and objectivity in work
• Writing skills (including report writing)
• Good communication skills
• Good teamwork skills

Notes

• Only shortlisted applicants will be contacted