Team Leader Events (m/f)

Description

• To successfully coordinate & manage all internal and external events in compliance to O&L Standards, ensuring exceptional customer experiences of O&L products and services

Duties

• Coordinate and implement the O&L Events strategy for all internal and external O&L facilitated events and conferences, aligned to the O&L Brand Strategy and standards
• Responsible to train all relevant staff or stakeholders on the expected process and standards when executing events and conferencing activities
• Maintain O&L standards and ensure that policies and procedures are adhered to
• Ensure adherence to all legislative, health and safety requirements at all events
• Responsible to assist with the development of an annual events plan/calendar for all O&L Events
• Research new trends and exciting offerings to continuously improve event experiences
• Plan and develop programs, agendas, budgets, and services according to customer requirements
• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions
• Responsible for the planning and logistics of company meetings, special events and conferences
• Responsible for the coordination and execution including project management of O&L facilitated events and conferences to ensure compliance to O&L standards
• Liaises with relevant stakeholders to ensure that all pre- and post-function activities are communicated and executed in an effective an efficient manner to ensure event success and future improvements
• Ensure that standards are always maintained in banqueting venues and outlets in relation to service delivery and hygiene requirements
• Ensure that O&L brand-to-customer/consumer experience is established and maintained by O&L stakeholders throughout the entire event/conference journey
• Responsible for all administration related to client service, client contracting, enquiring for quotes & invoices, venue bookings, supplier liaison & management, dissemination of promotional materials & stationary, and responses to general inquiries
• Responsible to control event costs in line with the approved budget
• Responsible for stock maintenance, control & purchases. Controls movement of stock and supervises the clerical aspects of the warehouse documentation function
• Oversee and lead the Events Coordination team by setting clear performance standards to team members and ensure compliance thereof

Requisites

• Three (3) year bachelor’s degree required, in communications, hospitality, marketing, sales or event management with a minimum of 3-5 years’ experience in Event and Conference management; in a large corporate company
• Must have worked in the industry internationally for at least 2 years
• Advertising agency experience would be an added advantage
• Valid Code B Drivers Licence
• Must be proficient in Microsoft Office
• Must be proficient in financials aspects such as stock control, budgeting, quoting & invoicing, etc.
• Must be mobile and willing to travel extensively

Notes

• Only shortlisted applicants will be contacted